Privacy Policy

GENERAL PRIVACY NOTICE

 Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address).  Identification can be by the information alone or in conjunction with any other information.  The processing of personal data is governed by the Data Protection Bill/Act 2017, the General Data Protection Regulation 2016/679 (the “GDPR”) and other legislation relating to personal data and rights such as the Human Rights Act 1998.

Who are we?

This Privacy Notice is provided to you by London Inter Faith Centre which is the data controller for your data.  The policy extends to its staff, trustees, and volunteers.  LIFC is a charity governed by a Board of Trustees drawn from the Church of England and United Reformed Church.

LIFC is committed to ensuring that your privacy is protected. Any personal data collected by LIFC will only be processed in accordance with this privacy policy.

Organisations are permitted to process data if they have a legal basis for doing so. LIFC processes data on the basis that:

  • Express and informed consent has been given by the person whose data is being processed; and/or
  • The LIFC has a legitimate interest to process data; and/or
  • It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or
  • There is a legal obligation on the LIFC to process data.

Where LIFC is relying on solely consent as the basis for processing data, we are required to obtain your explicit consent and you can modify or withdraw this consent at any time, although this may affect the extent to which we are able to provide services to or interact with you in future.

You can modify your data or withdraw your consent easily by email or by post (see Contact details below)

LIFC may change this policy from time to time and any such changes will be published on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law.

What data do we collect?

We collect the data necessary for LIFC to pursue its stated charitable objectives, organising and running events, keeping our supporters informed of our activities at LIFC, informing supporters of events which LIFC is associated with, and to enable the effective running of LIFC through its professional staff, trustees and volunteers.

Data collected and processed may include, but not be limited to:

  • Names and contact information such as email addresses, telephone numbers, and postal addresses.
  • Photographs of participants for publicity purposes on website, and where appropriate in other forms of media.
  • Record of religious affiliation
  • Where appropriate Bank account details to enable payment of services to be made directly
  • Such other information that is relevant and necessary for LIFC to carry out its activities, charitable purposes and legal obligations.

We use your personal data for some or all of the following purposes:

  • To send you communications about events at LIFC and events in which LIFC Co- Directors are associated with..
  • To inform you of events which might be of interest
  • To send you communications which you have requested or that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities;
  • To seek your views or comments;
  • To notify you of changes to our services, events and role holders
  • To maintain our own accounts and records;
  • To process a donation that you have made (including possible Gift Aid information);
  • To process a grant or application for a role;
  • To enable us to meet all legal and statutory obligations .
  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

How do we process your personal data?

The data controller will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

What is the legal basis for processing your personal data?

Most of our data is processed because it is necessary for our legitimate interests as a charity, or the legitimate interests of a third party (such as another organisation in the Church of England or the United Reformed Church).  We will always take into account your interests, rights and freedoms.

Some of our processing is necessary for compliance with a legal obligation as a charity

We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract.

Religious organisations are also permitted to process information about your religious beliefs to administer contact details.

If your information were to be used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

Sharing your personal data

Your personal data will be treated as strictly confidential.  It will only be shared with third parties where you first give prior consent and if it is necessary for the performance of our tasks.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so.  We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits.  In general, we will endeavour to keep data only for as long as we need it.  This means that we may delete it when it is no longer needed.

Your rights and your personal data 

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security.  In such cases we will need you to respond with proof of your identity before you can exercise these rights.

  1. The right to access information we hold on you
    • At any point you can contact us to request what information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month.
    • There are no fees or charges for this.
  1. The right to correct and update the information we hold on you
    • Please inform us If the data we hold on you is out of date, incomplete or incorrect, and your data will be updated.
  1. The right to have your information erased
    • If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold.
    • When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
  1. The right to object to processing of your data
    • You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.
  1. The right to data portability
    • You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
  1. The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought.
    • You can withdraw your consent easily by email, or by post (see Contact Details below).
  1. The right to object to the processing of personal data where applicable.

 

  1. The right to lodge a complaint with the Information Commissioner’s Office.

Transfer of Data Abroad

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.  Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question

Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the  information we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller, London Inter Faith Centre

Email:    laurence.hillel@londoninterfaith.org.uk

Address: St Anne’s and St Andrew’s, 125 Salusbury Road, London NW6 6RG